Its official now- SWTOR pre-launch guilds are locked. If you didn’t get your info in on time, you will now have to wait until after launch to sort out your guild.
Per SWTOR official news:
“Today we are announcing that the Pre-Launch Guild Program for Star Wars™: The Old Republic™ has come to an end. Guilds that have met the prerequisite of having four members redeem their Pre-Order Codes at our Code Redemption Center are now locked for transfer into the game in time for our December 20th launch.
If your guild has qualified for import, you can expect to receive an email at some time over the next several days. This email will give you further details on how to check the status of your guild as well as further details about how to join your guild once you’re in the game. Your email will also tell you which server your guild has been assigned to, so you will know which one to select when Early Game Access begins. While we will do everything we can to ensure that your Allies and Adversaries are on your server with you, we can’t necessarily guarantee that every guild will see their Allies and Adversaries on their server with them.
We want to thank each and every one of you who took part in the program, and we look forward to seeing you all in the game!”
So there you have it. If you were part of a guild that signed up for pre-launch and you want to know details of when and where you got in, you should talk to your guild leader/master about it. Emails should be sent out at pre-launch time reminding you of the guild you are in and what server you will be assigned to so you know where to go and play.